Today, IT security seems to be a race between technology, clever attack methods, and a hunt for effective physical security measures. Ransomware and cyberattacks are not the only risks companies face today. Far too often, a company thinks data is backed up – when it’s really not. All this can have a catastrophic consequence on a company.

Currently, data breaches and fraud affect over 25% of businesses with an average fraud loss of $38,000. Thereby, damaging customer trust and pushing businesses into bankruptcy. To lower your risk and keep data safe, you need to be aware of essential security practices. 

Let’s dive into the vital physical security measures that every business should consider to prevent data theft.

7 Vital Physical Security Measures

1. Secure access

Firstly, access control measures are the primary ways to prevent data theft/breach. This will prevent strangers, vendors, and visitors from obtaining access to equipment or information they otherwise shouldn’t have access to.

Biometrics, proximity cards, or card swipes are a few ways to prevent the public or strangers from accessing sensitive company data. Not just that, they also provide an audit trail that can help you track the attacker’s movements in case of an attack.

2. Safeguard your server rooms

Secondly, never leave your server rooms unlocked. Treat server rooms as the treasure bearer of your company. Here are a few tips to help you safeguard your server room.

  • Ensure to keep the server room visibility low. For instance, don’t display signs like “confidential, sensitive, and expensive equipment kept here, etc.”
  • Make sure server rooms have no or fewer windows with high and fireproof ceilings.
  • The ‘server room and physical networks’ access should be given only to the designated authorities. In case of a doubt or a breach, change the lock, and take appropriate security measures immediately 
  • Also, use window bars, anti-theft cabling, motion detectors, and magnetic key cards to double-strengthen your server room safety Protect your equipment

3. Protect your employees

Thirdly, it’s not just the servers you have to worry about. 

Did you know? A hacker can plug a laptop into a hub and use sniffer software to capture data traveling across your network!

Therefore, ensure to keep all your network devices in the safest place possible. Be it, the server room, or any other place that you consider the safest. 

Also, never leave any portable equipment like a laptop, pen drive, hard disk, etc. unattended. Because hackers can use any device that’s connected to the wireless network to access or delete crucial/sensitive business information. Thus, ensure to protect all the portable equipment to prevent data theft and breach

4. Take regular backups

Backing up important data on a regular basis is extremely crucial. However, don’t forget that the information on these backup tapes, disks, pen drives, etc. can be stolen. 

One way to protect these backups is to keep them next to the server in the server room. Another way would be to keep them somewhere off-site and protect them. Prevention is better than cure. Therefore, take the utmost care to keep the backups in the safest place possible. And prevent data theft/breach from happening. 

5. Train your employees on best security practices

As per the Ponemon report, employees are the top cause of data breaches in small and mid-size businesses, accounting for 48% of all incidents. Ultimately, one of the most important things that you can do for your physical security is to ensure that your staff takes security seriously.

Employee education is one of the most important things you can do to lower the potential of data theft. Provide regular and mandatory awareness training on the security risks employees face every day. These sessions should revolve around the importance of good physical security measures and the things they can do to help secure the business.

6. Implement a constant monitoring system

Unoccupied desks, empty offices, and front desks are quite vulnerable to a physical security breach. Not just that, your output devices like printers, fax machines, scanners, and photocopy machines should also be heavily monitored. Because if a hacker gets access to your company printer, he/she may access the onboard memory and make duplicates of recently printed documents. Therefore, take the necessary precautions to safeguard your workspace. 

Set a well-defined monitoring system to catch and prevent incidents of data theft/breach. Be it equipping the unattended devices with biometric scanning/a smart scan or locking the empty cabins to prevent unauthorized logins. Or using a video surveillance camera, motion detection technology, etc.

Another option is to implement round-the-clock surveillance from a professional security firm. Thus, run a security-risk assessment and choose the monitoring system that best suits your organization.

7. Use rackmount servers

Rackmount servers are easy to store and safeguard. They are small, light and can be easily locked into closed racks. In the case of several servers, they can even be bolted to the floor. Thereby, making the entire package almost impossible to move and less likely to get stolen.

Final Thoughts

Recent research claimed that nearly 60% of employees are likely to fall for phishing or social engineering scam. And these attacks don’t show any sign of slowing down.

So, is your organization prepared to counter the growing data theft and cyberattacks? 

With the right planning and physical security measures in place, any place can become secure. Firstly, human resources are the most important asset of any organization. And, the right education and learning towards the importance of physical security measures is the next effective way to mitigate the threats.

Remember that network security starts at the physical level. You need to stay on your toes, build your human firewall, and ensure physical security measures are implemented across the organization.


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